WHAT TonicDM DOES
Automated email filing
Thread-capturing technology files emails by project automatically, reducing manual effort while preserving the full conversation.
Deep search
Find critical information instantly across all projects, including attachment contents.
Large file transfer
Send unlimited files directly through Outlook without size limits, with automatic transmittal records and download tracking.
Team management
Automated project directories built from email correspondence without manual entry.
Construction administration
Designer-side RFI and submittal tracking independent of contractor systems.
Crowdsourced visibility
When one person files an email, the whole team sees it, preventing duplicate work.
Enterprise-Grade Structure for Long-Term Value
Firms feel relief from inbox chaos immediately.
But for enterprise firms—especially those with legacy systems—the way TonicDM structures project data determines how usable, defensible, and adaptable that knowledge will be years from now.
Firms can reconstruct decisions made 10 years ago,with full project context.
AI and future technologies can work with clean, structured data instead of fragmented email threads.
Legal defensibility doesn't depend on whether someone remembered to file an email.
Works Where You Already Work
TonicDM is a cloud-native system that meets you where you already work to minimize friction.
Microsoft Outlook
The primary work surface. TonicDM operates as a sidebar add-in that works natively across PC, Mac, and Outlook Web. It's designed to feel like a natural part of the Outlook interface.
Microsoft Teams
Project data and filed information can be viewed directly within Microsoft Teams, allowing for collaboration within your firm's internal chat environment.
Web interface
Accessible through any web browser for advanced searching, CA logging, and administrative management.
TonicDM connects seamlessly with the tools you already use.
Microsoft 365
TonicDM has a deep integration with your Microsoft 365 tenant, treating the software as an extension of your firm's existing infrastructure.
Zero-Touch Deployment: New staff members are automatically provisioned with TonicDM in their Outlook immediately upon joining the firm—no separate installation required.
Identity Management: Supports Single Sign-On (SSO) and Multi-Factor Authentication (MFA) via Azure Active Directory (Entra ID).
Procore
TonicDM bridges the gap between the contractor's system and your internal records.
Automatic Data Pull: Connects directly to the contractor's Procore account to pull RFIs and Submittals into your workflow, eliminating manual data entry.
Security-First Architecture: TonicDM doesn't use a blanket admin token. It accesses Procore data using individual user credentials—if permissions are restricted in Procore, they're immediately restricted in TonicDM the same way.
Deltek (ERP Integration)
Project Synchronization: When your finance team creates a new project in Deltek Vision or Vantagepoint, it automatically appears in TonicDM, ensuring consistency between financial and project records without double-entry.
TonicDM supports your entire project lifecycle.
From initial setup through construction and closeout, TonicDM preserves context and accountability at every phase.
Let’s discuss your needs and whether TonicDM is the right fit for you and your firm.
Schedule a conversation